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Executive Assistant to MD

Mumbai Permanent View Job Description
To provide high-level administrative and strategic support to the Managing Director (MD). This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high degree of professionalism. The Personal Assistant will act as a liaison between the MD and internal/external stakeholders, ensuring efficient communication, coordination, and execution of key initiatives.
  • Manage the official and some amount of personal work for the MD
  • Manage travel, calendar, itineraries, expenses etc

About Our Client

Client is a 30 plus year old group dabbling into pharmacueticals, private equity, family office businesses.

Job Description

Your responsibilities will encompass:
* Primary Point of Contact to Managing Director in his day to day activities.
* Manage the MD's calendar, scheduling appointments and meetings by overseeing his calendars, coordinating personal and business appointments.
* Handle confidential documents and information with discretion.
* Draft, review, and manage correspondence, reports, presentations, and other business documents.
* Prepare agendas, minutes, and action items for meetings, ensuring follow-ups are tracked and executed.
* Manage email correspondence and act as a liaison with vendors, stakeholders, and family members.
* Ensuring continuous support during MD's domestic and international travel, including itinerary management, visa and documentation arrangements, travel logistics, and addressing any emergent needs.
* Maintain the highest level of professionalism, handling all personal and family matters with complete confidentiality and discretion.
* Quickly adapt to changing needs and priorities, proactively addressing issues to ensure a seamless experience for the executive.

The Successful Applicant

Key Skills & Qualifications:
* The candidate should have strong financial and business acumen with 8+ years of experience in assisting MD or Founder.
* Bachelor's or Master's degree in Business Administration, Management, or a related field.
* Exceptional organizational and multitasking abilities, with a keen attention to detail
* Strong business acumen, with the ability to understand corporate strategies and priorities.
* Exceptional communication (written & verbal), interpersonal, and negotiation skills.
* Proficiency in MS Office Suite (Excel, PowerPoint, Word) and familiarity with business productivity tools.
* Ability to manage multiple tasks with high attention to detail and efficiency.
* High level of integrity, discretion, and ability to handle confidential information.

What's on Offer

  • Manage senior stakeholders
Quote job ref
JN-052025-6733600

Job summary

Function
Human Resources
Sub Sector
HR Generalist
What is your area of specialisation?
Healthcare / Pharmaceutical
Location
Mumbai
Job Type
Permanent
Job Reference
JN-052025-6733600

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.

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